At a glance

• Zoom meetings that were recorded to the cloud will be deleted if they are more than six months old. This will occur from 1 July 2022.
• Zoom cloud recordings, in most cases are automatically copied into Echo360. Recordings in Echo360 will NOT be deleted.
• Staff should always link to the Echo360 recording, not to the Zoom cloud version of their recordings.

Background

Zoom allows recording of sessions to either the host's local computer or to the cloud. In most instances, when a host opts to record to the cloud, a copy of the recording is also saved automatically into the host's Echo360 library.

For teaching purposes, Echo360 should be used as the repository for students to access their online videos. ACU has limited online storage available for Zoom recordings but unlimited space in the Echo360 repository.

To ensure ACU does not exceed its capacity, any videos created more than six months ago that are stored in Zoom's cloud will be deleted. This will begin on Friday 1 July 2022. After 1 July 2022, these deletions will happen automatically when a video becomes older than 6 months.

Recordings stored in Echo360 will not be deleted and will stay indefinitely.

What do I need to do?

If you have Zoom cloud recordings that you need to keep, please ensure that a copy is stored in your Echo360 library. This should happen automatically. It is good practice to rename the recording in Echo360 when it is created to something sensible so that it is easy to find and use in the future. Use the unit short code and a short description in the name.

• Always link to your Echo360 recording in LEO, not the recording stored in Zoom cloud.
• If you cannot find a Zoom recording in your Echo360 library, you can download the recording from Zoom and upload it into Echo360.
• As always, check for broken links in LEO before the start of each semester.

Inactive Zoom hosts

• ACU is also reaching its limit for Zoom users. This is mostly because ACU have not removed inactive users and are continually adding new ones.
• From 1 July 2022, Zoom hosts that have been inactive for 12 months or more will be removed. If a staff member returns to Zoom after 12 months or more, Zoom will automatically create a new account for them when they log in again.
• Any Zoom cloud recordings belonging to a user who is removed will also be deleted, as will their previous meeting links.

What do I need to do?

As above, ensure recordings are stored in Echo360 and use the Echo360 link when sharing recordings in LEO units.

LEO Guides

• LEO Guides: How to access your Zoom recordings - includes how to download recordings saved to the Zoom cloud
• LEO Guides: How to upload a video file to Echo360
• LEO Guides: How to add Echo360 videos to your LEO unit

For any questions, please email LXD@acu.edu.au