Meeting participants can annotate on a shared screen as a viewer or the one that started sharing the your screen. You can also use annotation tools when sharing or viewing a whiteboard.
How to enable annotations
Before you can start using the annotation tools, please make sure that it is enabled in your Zoom account settings. This can only be done in the Zoom Web Portal.
To enable annotation for your own use:
- Sign in to the Zoom web portal (using your ACU account).
- In the navigation panel, click Settings.
- Click the Meeting tab.
- Under In Meeting (Basic), verify that Annotation is enabled.
- If the setting is disabled, click the toggle to enable it. If a verification dialog displays, click Turn On to verify the change.
Note: If the option is grayed out, it has been locked at either the group or account level. You need to contact your Zoom admin.
- (Optional) Click the check box to allow saving of shared screens with annotations.
- (Optional) Click the check box to restrict annotation to only the user sharing content.
Accessing annotation tools if you started screen sharing
After sharing your screen or whiteboard, annotation controls will display. If you don't see the annotation tools, click Annotate (if you are sharing your screen) or Whiteboard (if you are sharing a whiteboard).
Annotation tools
For the annotation tools, please see the Zoom Guide: Annotations.
Annotation settings
If you started the shared screen or whiteboard, click More in the screen share controls for these annotation settings:
- Enable/Disable Annotation for Others: Allow or prevent the participants from annotating on your shared screen.
- Show/Hide Names of Annotators: Show or hide the participants' names when they are annotating. If set to show, the participant's name will briefly display beside their annotation.
Annotation shortcuts
Windows:
- Undo: Ctrl + Z
- Redo: Ctrl + Y
- Mouse mode: Right-click anywhere
Mac:
- Undo: Command + Z
- Redo: Command + Shift + Z
- Mouse mode: Right-click anywhere
Linux:
- Mouse mode: Right-click anywhere
