The instructions below are written for ACU staff and students without a Zoom Pro account.

Zoom setup (once only)

You will need a computer, preferably with a camera. A headset will give decent sound or an external microphone. If you don’t have a headset, you may need to mute your computer speakers to avoid echo.

You will need a Zoom account from https://zoom.us/. ACU does not have a full site-wide licence so you can’t log in using single-sign-on but you can sign up using your ACU email (use a new password). That way if you later get an ACU pro account it is easy to convert.

You will need to install it on your PC to start a meeting https://zoom.us/client/latest/ZoomInstaller.exe. Pin the icon to the taskbar to make it easy to find.

Zoom meetings

To use Zoom to create screencasts you don’t need to invite anyone else to the meeting – just share your screen and hit record.

  1. Launch meeting (host a meeting)

    It doesn’t really matter how you start the meeting as you can change things before you start recording.

    Having video on will give a little window in the corner with your face when it is recorded. This is a good idea if you have fully online students as it helps them engage with you as lecturer.


    Do a test of the computer microphone and speakers. It is good to have a headset or a quality microphone. If you don’t have a headset, turn the speakers right down to avoid echo.

    Sound quality is the most important element of watching videos online – much more than video quality – so use the best microphone you can.

  2. Make a screencast (video)

    First start the PowerPoint in Slideshow mode if you are using PowerPoint.

    Roll over the bottom of the Zoom meeting window and select Share Screen.


    Choose your presentation (the Slide Show version) or the whiteboard and click on Share Screen.

  3. Start Recording

    Once you start screen sharing – the controls for Zoom may move to the top of the screen. You may need to roll over the control to make the rest visible.


    If you can’t see Record, then click on the three dots to bring it up.

  4. When you are done.

    Stop Sharing then Stop Recording using the controls at the top of the page. You can then End the meeting.

  5. Find the files that have been created. If you are using the free account they will be on your computer.

    Go to Documents / Zoom and find the folder with the meeting using the date and time as a guide.

    You may need to click on one of the files and wait for it to convert itself. Once it has converted you should have three files in the folder

    1. Audio only ending in .m4a
    2. Playback file ending in .m3u
    3. The video file ending in .mp4
  6. Rename the audio and video files to a unique name that describe the recording (the playback file is not needed). Make sure there are no underscores _ in the name – dashes – are ok.

  7. Add the files to LEO.

    To put an mp4 file (the video file) in your LEO unit you can upload it using Kaltura Managing videos in My Media or add it to your ECHO lectures that students are already accessing How to add an external file to Echo.

    To put the audio file (the file that ends in m4a) in your LEO unit, you can drag it onto the LEO page as an extra resource for students

Learning & teaching

Please contact the Learning and Teaching Centre for professional development, resources and advice for your learning and teaching needs at ACU.

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Closed Good Friday and Christmas

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