ACU Library has reported that some LEO units have an extra "-1" or "-2" in their unit's LEO Unit ID. This creates problems when Editing Lecturers are trying to connect to Leganto or trying to associate a Reading List with a LEO unit.
When a unit is created and linked to a Banner student cohort, the unit ID should be the term code followed by the CRN, such as "201960-2978" (where "2019' is the year, "60" is the term reference, and "2978" is the unit CRN). LEO unit IDs are not meant to have suffixes with "-1", "-2", etc.
Disabling the "Create" button has prevented a lot of these cases from reappearing. However, Editing Lecturers self-reported to ACU Library staff that they refreshed the page if the Unit Creation process took some time to complete (i.e., more than 5-10 seconds). This action created a second (or third) version of the LEO unit to the one invoked by clicking the "Create" button.
If the LEO Unit ID is incorrect because of the added suffix, Editing Lecturers will not be able to connect to their Reading Lists in Leganto. There may be other issues with connected systems that reference that ID such as Equella.
Alternatives and Workarounds
The LTC and ACU Library advise staff to go to LEO Support when it is determined that their LEO units have suffixes in their LEO Unit IDs. The LEO Support Team will be able to delete the original (unused) LEO unit and assign the correct Unit ID to the one that the Editing Lecturer is actively working in.
Status of fix for this issue
"Create" button fix already implemented. LEO Support can address concerns for the small number of incidences where this issue occurs (approx. 10-15 per semester, as reported by ACU Library).