Membership

Membership is position based and will include staff acting in these roles.

The Chair may invite other senior staff to attend when it is considered that their input may assist the discussion of particular issues.

1. Chief Operating Officer and Deputy Vice-Chancellor (Chair)
2. Deputy Chief Operating Officer & Director Campus Leadership
3. Director, Service Delivery & Improvement
4. Executive Officer, Office of the Chief Operating Officer
5. National Manager, Service Improvements
6. National Manager, Strategic Programs
7. General Counsel and Director, Governance
8. Director, Properties and Facilities
9. Associate Director, Development and Capital Projects
10. Associate Director, Facilities Management
11. Director, Information Technology
12. Associate Director, IT Strategy and Program Delivery
13. Associate Director, Enterprise Services
14. Associate Director, Client Services
15. Academic Registrar and Director, Student Administration
16. Associate Director, Student Administrative Services
17. Associate Director, Student Systems
18. Associate Director, User Experience
19. Chief Marketing Officer, Marketing & External Relations
20. Associate Director, Communications & Creative Services
21. Associate Director, Digital Experience
22. Associate Director, Future Students
23. Chief People Officer,
24. Associate Director, HR Business Partnering & Talent Management
25. Associate Director, Workforce Systems & Processes
26. Associate Director, Employment Relations & Safety
27. Chief Financial Officer
28. Associate Director, Financial Operations
29. Associate Director, Financial Corporate Services
30. Director, Data Analytics & Strategic Insights
31. Director, Sports, Wellbeing & Residential Life
32. Director, Student Support Services
33. Associate Director, Student Life

Date of establishment

April 2013

Meeting frequency

6 times per year– one of which shall be an annual conference

Responsible officer

Chief Operating Officer

Meeting secretary

Director, Corporate Services

Purpose

• The Portfolio Leadership Forum (PLF) will operate as a senior information meeting for the portfolio of the Chief Operating Officer (Corporate Services). It will comprise the senior managers of the business units that report to the Chief Operating Officer.
• The membership of PLF is position based and will include staff acting in these roles. The Chair may invite other staff when it is considered that their input would assist the discussion.
• The PLF aims to provide a collaborative and collegiate forum that provides opportunities for:
  • collaborative work across the portfolio
  • information sharing
  • deepening the understanding of all portfolio functions, opportunities, and challenges
  • enhancing communication
  • building networks
  • discussing and responding to major organisational issues
  • building leadership capabilities
  • integration of services across the portfolio for optimum impact; and
  • fostering a positive and high performing workplace culture.

Terms of reference

• To share information and discuss institutional and regional matters of importance to the University and portfolio.
• To brief staff on important emerging issues including major policy decisions and major projects.
• To discuss issues relating to the individual business units of the portfolio.
• To act as a monitoring mechanism for significant issues and matters that impact ACU.
• To provide a forum for free discussion and consideration of strategic, managerial and operational matters affecting the University, higher education sector and portfolio.
• To co-ordinate a response to relevant legislation, policies and procedures.

Meeting format

• Apologies for the meeting shall be submitted in advance to the meeting Secretary.
• The meetings will be a mix of face-to-face and videoconference.
• The meeting agenda will contain the following elements:
• Welcome and Apologies
• Standing Items
  • COO Update on current and emerging institutional or portfolio matters.
• General Business
  • Items related to the priorities and operations of the portfolio or institution.
  • Guest speakers may be invited to address an issue of relevance to the PLF.

Communication

PLF members are expected to report back to their staff regarding the information and outcomes of the meeting.

Review

The PLF reviews its terms of reference on an annual basis.

Last modified

February 2023