ACU campuses remain open to students and staff, with the university working to re-design campus-based delivery of units to modes that support social distancing and online delivery where feasible. While staff are required to undertake work in line with their employment arrangements, this work can be done remotely if appropriate and with approval.
This protocol outlines the process that applies to working remotely, how remote working applications will be considered and prioritised, the delegation to approve applications, how remote working arrangements will be managed including, expectations and accountability, and practical advice on how to work remotely and/or manage remote working arrangements.
- The work of the university continues, and staff are required to undertake work in line with their employment arrangements.
- Staff are encouraged to practice social distancing when coming to work, where appropriate, and in the workplace.
- All work from home applications will be considered by the relevant Member of the Executive according to the criteria outlined in section 4 and in line with the need to ensure business continuity and the provision of essential University services. This consideration will also include social distancing arrangements and may include rostering teams with some work on campus and some work remotely.
- As the campuses remain open, staff are expected to be at work, however, staff can submit a request to work remotely where there is a reason to do so and where this is appropriate. Where several requests from staff to work remotely are submitted, prioritisation will be in line with the Fair Work Act and Right to request Flexible Working Arrangements. Consideration also includes:
- whether the work can be done from home;
- the impact on business continuity and on other teams;
- whether a staff member is required to self-isolate or is diagnosed with COVID-19;
- whether a staff member has carer responsibilities;
- whether a staff member has a medical condition or is otherwise at high risk of COVID-19 complications.
- The following are not reasons to submit a request to work remotely:
- Avoiding public transport whilst it remains an essential service
- Caring for children whilst schools remain open
- Caring for elderly family who are otherwise well.
The University has relevant leave provisions to support staff who seek time off work including annual leave, long service leave, leave without pay where other leave is exhausted, flexible arrangements including modifying start and finishing times.
- Staff are required to have internet access to work remotely and access to personal equipment including a home workstation. The university will not be providing equipment to work remotely.
- Prior to making an application to work remotely, staff need to establish that they can work remotely effectively using the ‘How do I work from home?’ guidance on Service Central.
- Staff are required to make an application to work remotely using the Working from Home Agreement available here and also available via the ACU website FAQs.
- The relevant Member of the Executive is authorised to approve working remotely and will register their approval on the Working from Home Agreement and submit a copy to Service Central via the general enquiry form.
- If your application is approved, once working remotely you should expect that your nominated supervisor or other relevant Manager, Senior Manager, Member of the Executive will establish more regular meetings with you and with relevant work areas to clarify work activities or outcomes, or to convey important university decisions.
- You may be asked by your nominated supervisor or other relevant Manager, Senior Manager, Member of the Executive to provide updates on your progress against agreed work activities or outcomes.
- You will need to be available during normal business hours, or, hours agreed in line with your Working from Home Agreement.
- You should keep informed of university activities and monitor and respond to emails and communications in a timely manner, and, use video when participating in meetings as appropriate.
- Staff and Supervisors should review Tips for Working Better Whilst Working Remotely.
- The relevant Member of the Executive may reasonably direct you to attend your campus during any authorised Working from Home Agreement for a particular purpose.
- The relevant Member of the Executive may withdraw approval of the Working from Home Agreement.
- General enquiries can be directed to the ACU website FAQs.